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Passports

APPLYING FOR A PASSPORT (REPLACEMENT) THROUGH THE EMBASSY

We advise all applicants whose passports are valid for more than 6 months or who are travelling to Kenya soon to apply for the 10-year ePassport in Kenya.

Applicants who wish to be issued the 10-year ePassport passports must go through eCitizen and also travel to present the ePassport documents in Kenya personally. The Embassy will no longer forward ePassport applications to Kenya.

If you already completed the eCitizen process but wish to have a manual passport, you can forward the application to the Embassy for the processing of a manual passport.

Applicants who are 18 and above but do not have valid ID cards must however travel to Kenya or the Kenya High Commission in London to apply for and be issued with a ID card before applying for a manual passport or ePassport.

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Applying for a new Kenya Passport 

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The following documents are required:

  1. Create an account on https://www.ecitizen.go.ke/ and do an application for a lost passport
  2. Download the forms, the Invoice and bring them to the embassy with the following documents
  3. Disclaimer Form
  4. 3 recent passport size photographs
  5. 1 copy Birth Certificate
  6. 1 copy of the lost Passport (if you have any)
  7. Give the R number (Immigration File number) for easier tracing of the file
  8. Proof of legal stay in the country of residence
  9. For students; proof of current studies in the country of residence (copy of student card or admission letter)
  10. Cleary indicate, IN FULL, your residential and postal address for any correspondence from the Mission.

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eCITIZEN TIPS:

  • Verification codes are currently only being sent to Kenyan numbers. You must therefore enter an active Kenyan number (even that of a relative or friend) to be able to get the verification code sent to that number.
  • Ensure that you enter the correct country of residence when filling in the onlie application otherwise your place of residence will remain the default AFGHANISTAN.
  • Those who changed their names after marriage/divorce or through deed-poll after obtaining their ID cards must click on the application 3.MODIFICATION in order to have the correct name entered on the form.
  • ePassports are only issued if your biodata details (fingerprints and photos) have been taken by the issuing authority, which is currently only in Kenya. If you are not able to travel to Kenya for biodata capture, you will be issued a normal passport that must still be replaced before 31st August 2019. We advise all applicants who are travelling soon or whose passports are valid for more than 6 months to travel to Kenya for biodata capture and issuance of the ePassport.

1. PASSPORT APPLICATION

The Department of Immigration has rolled out issuance of the e-Passport with effect from 1st September 2017. Holders of manual passports will be allowed to use them until 31st August 2019, after which they will be rendered invalid.

All applicants must register on www.ecitizen.go.ke using their Kenyan ID card and fill in the application online and the passport fee must also be made on the same page via MPESA or credit card.

Applicants who are over 18 and do not have a valid Kenyan National Identity Card will no longer be able to apply for a passport replacement. You must travel to Kenya or to the Kenya High Commission in London to register and be issued an ID card. The Embassy in Paris does not issue ID cards.

If your passport has expired, you will be issued a one-way Emergency Travel Document by the Embassy in order to travel to Kenya, to process the ID card. Scroll to the bottom of this page for further information on how to obtain an Emergency Travel Document.

Applicants who have filled in the passport application and made their payment on the on the eCitizen platform may forward the application documents to the Embassy for onward transmission to Kenya and then organise to travel to Kenya for bio-data capture. Anyone who is not able to travel or whose passport is lost, damaged or about to expire and is not able to travel to Kenya will be issued the manual passport that must be replaced before 31st August 2019.

When making the passport application on eCitizen, ensure that you click on the proper application type as follows;

i) For a first passport for your children: 01. NEW

ii) For passports that have expired or are full: 02. REPLACEMENT

iii) For those who have ever changed their (sur)name: 03. MODIFICATION

iv) For damaged passports: 04: MUTILATED

v) For lost passports: 05: LOST

Kindly click on this Youtube link to find out how to register on eCitizen.

Do not forget to go to the Application downloads page above to access the relevant checklist for your passport application.

2. VALIDITY OF A PASSPORT

Kenyan passports are available for ten years and are non-renewable. They are not available beyond ten years from the original date of issue. If at any time a passport contains no further space for visas, a new passport must be obtained. The same applies for if any official changes are required e.g. a change of name after marriage. The Embassy does not issue temporary passports. All passports that are not ePassports will only be valid until 31st August 2019.

Caution: Passports are valuable documents and should not be altered in any way or allowed to pass into possession of unauthorized person. If lost, withdrawn or destroyed the fact and circumstances should be immediately reported to the Kenya Embassy and the local police. Under such circumstances, new passports can only be issued after exhaustive enquiries have been done.

Application for a new passport must be done well in advance, at least 6 MONTHS before expiry of the passport or your intended date of travel. It takes up to 12 weeks or more to process the Passport. DO NOT BOOK ANY TRIP OR HOLIDAY UNTIL YOU HAVE A VALID PASSPORT. 

Kindly note that the Embassy endeavours to assist all Kenyans in emergency situations but will not support the negligence of an applicant who fails to check on the validity of his/her passport.

3. APPLYING FOR A PASSPORT

Visit www.ecitizen.go.ke. You will need your Kenya National Identity Card number to be able to register on the ecitizen website. If you have a 1st Generation ID card (ID cards with entries that were made using a ball-point pen), you will not be able to register on eCitizen. You will therefore have to travel to Kenya or London to be issued with a New Generation ID Card first.

Once you have printed out the application and invoice, check the relevant checklist of additional documents for your application. All application documents must be forwarded in 2 identical sets as specified on the checklist. If any document as stated on the checklist is missing and the checklist does not specify what can be done, email your question to the Embassy (paris@mfa.go.ke) for further guidance.

AN INCOMPLETE APPLICATION WILL BE RETURNED TO THE APPLICANT FOR COMPLETION USING THE DHL ENVELOPE. ENSURE THEREFORE THAT YOU ONLY SUBMIT A COMPLETE APPLICATION AS PER THE CHECKLIST.

4. PROCESSING TIME FOR ALL PASSPORTS

It may take up to 12 weeks or more from the time you submit a complete application to when you receive the issued passport. You will receive a confirmation letter once your application has been forwarded to Nairobi, usually within 4 weeks of submitting a complete application. There are certain circumstances that can lead to longer waiting periods e.g. if the passport being replaced was issued outside Nairobi or if the passport issuing authority requires additional documents or further clarification on your application. In the latter case, you will be contacted by the Embassy to provide the required document/clarification.

5. LOST PASSPORT REPLACEMENT

If you happen to have lost your passport, contact your local lost and found office to see if the passport was found and deposited there. You can also email the Embassy (paris@mfa.go.ke) to find out if the passport might have been sent to us. If your search remains futile, you will have to report its loss at your local police station and then proceed to a Notary Public to swear an Affidavit on the loss.

The Kenyan passport remains property of the Kenyan government and should be handled with extreme care and kept safe at all times. You are advised to only carry coloured photocopies of it and of your residence permit (if it is stuck inside your passport) for identification purposes. Passports should not be carried to night clubs or any social gathering, since these are the most common reported areas of loss.

6. APPLYING FOR A FIRST PASSPORT FOR YOUR CHILD

If you are the holder of a valid Kenyan passport or your child was born while you are still a Kenyan, you can apply for a passport for your child by filing the relevant application on eCitizen. If both parents are Kenyan, it is the parent who bears the same surname as the child who should file the passport application.

Children who have other nationalities and are over 3 months old, must provide the passport of the other nationality too when applying for the Kenyan passport. If the passport of the other nationality is not available, you will have to provide proof from the other country stating that the child does not hold a passport of that country.

If the child is solely Kenyan and is over 6 months old your application will be considered a late application. You will have to provide an official letter explaining the late application as well as certified copies of the International Birth Certificate of the child that have been certified by the issuing authority.

7. CHANGING SURNAME

(i) AFTER MARRIAGE

Women who have married and taken up their husband’s surname must apply for the change of name on their Kenyan passport too to avoid complications in the future.  You will have to fill in your names as stated on the marriage certificate on the passport application form.

(ii) DEED POLL

If you changed your name through a deed poll, you will have to submit a certified copy of the deed poll and the Kenya Gazette Notice of the name change in addition to other documents on the relevant checklist.

(iii) CHANGE OF NAME FOR KENYAN CHILDREN (IF YOUR CHILD IS TO ASSUME THE SURNAME OF YOUR HUSBAND)

A change of name for Kenyan children can only be made if an official adoption is filed for and approved by the High Court of Kenya and an official change of name through deed poll done and a Kenya Gazette Notice of the same is issued. The Ministry of Gender, Children and Social Development also has to issue a Letter of NO OBJECTION to ADOPTION. You will have to provide certified copies of the High Court of Kenya documents as well as certified copies of the name change documents and Letter of NO OBJECTION as stated above.

8. KENYANS WITHOUT IDENTITY DOCUMENTS

If you were born in Kenya but have never held a Kenyan passport or ID card or only have a recently issued Kenyan birth certificate, you cannot apply for a Kenyan passport or be issued a Travel Document by the Embassy. You will have to apply for a Travel Document for Foreigners at your local Foreigner’s Authority and then apply for a Referred Visa from the Embassy to facilitate you to travel to Kenya to process a passport.

If you are sent by your local Foreigner’s Authority to apply for a passport or Travel Document and you fail to bring the application documents, you WILL NOT be issued any confirmation letter as proof that you were at the Embassy.

EMERGENCY TRAVEL DOCUMENT

If you have to travel to Kenya and do not have a valid passport, you may be issued an Emergency Travelling Document to allow you to travel to Kenya. Click here for the checklist of requirements.

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Permanent link to this article: http://www.kenyaembassyparis.org/immigration-consular/passports