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Jun 07

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AMBASSADOR’S CONFIDENTIAL SECRETARY/ADMINISTRATIVE ASSISTANT

VACANCY FOR THE POST OF AMBASSADOR’S CONFIDENTIAL SECRETARY/ADMINISTRATIVE ASSISTANT

Applications are invited from suitably qualified candidates for the post of Ambassador’s Confidential Secretary/Administrative Assistant at the Office of the Kenya Permanent Delegation to UNESCO.

Education and Experience:

  • Relevant training or qualification: minimum first degree or Diploma in Secretarial/Administration from a recognized institution.
  • Knowledge and experience of relevant software applications – spreadsheets, word processing and database management and required typing speed.
  • Knowledge of administrative and clerical procedures, business principles.
  • Proven experience of producing professional correspondence and documents.
  • Proven experience in information and communication management.

Language Requirements:

Excellent command of written and spoken English and French is required. Knowledge of Swahili is desirable.

Summary of key Functions:

  • Serve as Ambassador’s Personal and Confidential Secretary,
  • Prepare and manage correspondence, handle incoming mail and other material,
  • Organize and coordinate meetings, conferences and travel arrangements,
  • Maintain office systems ,schedules, calendars and arrange and confirm appointments
  • Organize internal and external events as requested,
  • Set up and maintain filing systems and work procedures and databases,
  • Respond to face to face and telephone enquiries,
  • Liaise with internal and external contacts in a professional manner,
  • Coordinate the flow of information both internally and externally,
  • Operate office equipment and manage the office space,
  • Handle supervisory duties as assigned.

Competencies:

  • Team player, interpersonal skills, initiative, reliability and stress tolerance,
  • Excellent Verbal and written communication skills,
  • Attention to detail, planning & organizing and time management,
  • Confidential and trustworthy,
  • visitors-service orientation and acceptability to take varied assignments,
  • Shares knowledge and experience and provides helpful feedback and advice to others,
  • Consistently approaches work with energy and a positive, constructive attitude,
  • Responds positively to critical feedback and differing points of views

Salary: An attractive salary package will be offered to the qualified candidate.

Applications including a one-page cover letter explaining your interest and suitability for the post, with CVs together with e-mail addresses or day-time telephone contacts should be emailed to: dl.kenya@unesco-delegations.org or sent by post to: Kenya Permanent Delegation to UNESCO, 1, rue Miolis, 75732, Paris Cedex 15, to reach this office on or before 17th June 2011.

Permanent link to this article: http://www.kenyaembassyparis.org/ambassador%e2%80%99s-confidential-secretaryadministrative-assistant